Introduction
If you're tired of your notes disappearing into a digital black hole, only to surface when you don't need them anymore, you're not alone. Most of us have tried countless note-taking apps that promise to organize our thoughts but leave us spending more time searching than actually getting work done.
Tana takes a different approach by using AI to automatically turn your scattered thoughts into organized, actionable items. Think of it as having a personal assistant who instantly knows whether your random note should become a task, project update, or meeting agenda item.
For busy professionals juggling multiple projects, this could be the difference between staying on top of everything and constantly playing catch-up.
Key Features
Supertags: Turn your messy notes into organized tasks, projects, or documents with just a click. No more losing track of important ideas or spending hours organizing your thoughts.
Custom Feeds: See all your agenda items, goals, and delegated tasks in one place. You’ll never waste time searching through folders or trying to remember where you put that important note.
Voice Memos: Record your thoughts and watch them transform into polished articles or reflections. Great for capturing ideas on the go or when typing feels too slow.
Meeting Agent: Get live transcription during meetings and automatic summaries afterward. You can focus on the conversation instead of taking notes, and still have everything documented.
Customizable AI Commands: Create your own AI shortcuts that match exactly how you work. Save hours by automating repetitive tasks that usually slow you down.
Our Take
For business owners looking to organize their work and ideas, Tana brings some interesting features to the table. The AI capabilities like voice-to-text and live transcription can really cut down on manual work, which is great when you’re juggling multiple projects. The Supertags feature lets you turn basic notes into tasks or projects instantly, and that flexibility could save you time organizing information.
But here’s what you need to know before jumping in. The mobile app isn’t as complete as the desktop version, so if you’re constantly working from your phone, that might be frustrating. Plus, Tana doesn’t connect with many other tools yet, which could create extra steps in your workflow if you’re already using different software for your business.
The learning curve is something to consider too. While the platform offers tons of customization options, getting everything set up the way you want takes time. For solo entrepreneurs or small teams who need something simple and quick, this might be more complex than necessary.
Bottom line: Tana works best for businesses that deal with lots of unstructured information and have the time to set up a custom system. If you’re willing to invest that time upfront and mostly work from a computer, it could transform how you manage information. But if you need something that works perfectly on mobile or connects seamlessly with your existing tools, you might want to wait for those features to improve or look at other options.
Pricing
Tana offers three subscription tiers with flexible monthly or annual billing.
The Free plan includes 500 AI credits per month, suitable for casual use and trying out AI features.
The Plus plan costs $10 per month or $96 annually, providing 2,000 AI credits monthly, Google Calendar sync, publishing with password protection, unlimited workspaces, and integrations like Readwise.
The Pro plan is priced at $18 monthly or $168 per year, offering 5,000 AI credits each month plus all Plus features and advanced AI model selection.
AI credits can be used for various tasks including meeting transcriptions, image generation, blog post creation from transcripts, and live voice transcriptions. For example, 5,000 credits in the Pro plan covers approximately 22 thirty-minute meetings, 125 generated images, or 25 hours of voice transcription. Additional AI credits can be purchased as needed for paid plans, with top-up credits valid for 12 months.
Students, academics, and NGOs qualify for a 50 percent discount on paid plans, reducing Plus to $5 monthly or $48 annually, and Pro to $9 monthly or $84 annually. All plans include core Tana features like Supertags and Search nodes, with paid plans unlocking premium capabilities and higher AI usage limits.
Final Thoughts
So, what’s the verdict on Tana? It really comes down to how you work and what you need most. If you’re drowning in scattered notes and losing track of important ideas, Tana’s AI features could be a real time-saver. The ability to record a quick voice memo and have it turn into a polished document, or to let AI handle meeting notes while you focus on the conversation – that’s pretty powerful stuff for busy professionals.
But be honest with yourself about your workflow. Do you work mostly from your computer? Are you willing to spend time setting up a system that fits your needs? Can you live without certain mobile features for now? If you answered yes to these questions, Tana might be worth exploring.
The best part is, you don’t have to guess whether it’ll work for you. Most productivity tools offer free trials or basic versions, so you can test drive Tana with your actual work before committing. Try capturing a few voice memos, let it handle a meeting or two, and see if those Supertags actually help you stay organized.
Ready to see if Tana can transform your chaotic notes into an organized system? Click the button below to give it a try and find out if it’s the productivity boost you’ve been looking for.
FAQs
